Datarails vs TrueRev: which fits your firm?
TrueRev starts at $299 per month while Datarails quotes pricing on request; both list small and mid-size firms; Datarails runs in the browser and as an Excel plugin where TrueRev runs in the browser.
Prices and details checked August 31, 2026 for Datarails and October 27, 2026 for TrueRev. Both records sit in FP&A and advisory reporting and are compared on vendor-published specifications, the same way across every tool.
Datarails vs TrueRev side by side
10 of 13 dimensions differ. Rows marked "Differs" are where the two records do not match.
| Dimension | Datarails | TrueRev |
|---|---|---|
| Entry priceDiffers | Quoted on request | $299 per month |
| Pricing modelDiffers | Custom quote | Flat rate |
| Free trialDiffers | Not listed | Yes |
| Free plan | No | No |
| Firm size fit | Small, Mid-size | Small, Mid-size |
| Built forDiffers | Accounting firms | Firms and their clients |
| SpecialisationDiffers | Advisory | Bookkeeping, Advisory |
| Automation profileDiffers | Judgment-heavy work | High volume, routine work |
| DeploymentDiffers | Cloud, Excel plugin | Cloud |
| Geo availabilityDiffers | US, UK, EU, Canada, Global | US |
| Integrations listedDiffersBoth list: QuickBooks. | 6 listed | 3 listed |
| Certifications | Not published | Not published |
| Support channelsDiffers | Phone, Chat, Email, Knowledge base | Not published |
Which one fits your firm
Choose Datarails if
- Mid-market in-house finance teams of fifty to five hundred staff that build everything in Excel.
- Companies on QuickBooks, NetSuite, Sage, or Salesforce that need consolidated reporting across multiple sources.
- Advisory firms whose clients run their own FP&A and need automated consolidation alongside Excel-native models.
Think twice about Datarails if
- Small clients or sole traders. Datarails is built for mid-market companies, not micro-businesses.
- Teams ready to abandon Excel and move to a pure cloud FP&A platform like Workday Adaptive or Anaplan.
- Firms that want published pricing before talking to sales. Datarails quotes are custom and on request only.
Choose TrueRev if
- B2B SaaS finance teams, controllers, CFOs, and founders on QuickBooks Online
- Companies around $1M to $15M ARR that need ASC 606 schedules and SaaS metrics
- Teams that want to keep QuickBooks as the ledger and add revenue workflows
Think twice about TrueRev if
- Teams that need IFRS 15 or other revenue standards beyond ASC 606
- Firms on Xero, QuickBooks Desktop, or another ledger
- General bookkeeping or tax work for non-subscription businesses
What each one does
About Datarails
Datarails layers budgeting, forecasting, dashboards, and month-end close onto Excel so finance teams keep their existing spreadsheet models while gaining automated consolidation, version control, and up-to-date reporting. Built for mid-market teams that want structured FP&A without rebuilding their workflows from scratch.
The go-to for mid-market FP&A teams that want Excel modeling with consolidation, dashboards, and AI commentary built in.
About TrueRev
TrueRev keeps contract data, deferred revenue, and ASC 606 revenue schedules in one place for B2B SaaS finance teams that stay on QuickBooks Online. It posts recognition entries to QuickBooks and builds MRR, ARR, retention, and expansion metrics from the same contract records. Starts at $299/month with every feature on one plan.
TrueRev is an add-on for SaaS finance teams that want ASC 606 schedules and metrics without leaving QuickBooks Online.
Frequently asked questions
- Which is cheaper, Datarails or TrueRev?
- TrueRev publishes an entry price of $299 per month. Datarails quotes pricing on request and publishes no figure, so the two cannot be compared on published prices alone.
- Do Datarails and TrueRev both offer a free trial?
- TrueRev lists a free trial. Datarails does not. Neither publishes a permanently free plan.
- Which one integrates with QuickBooks and Xero, Datarails or TrueRev?
- Datarails lists QuickBooks. TrueRev lists QuickBooks. Across their full published lists the two share 1 integration: QuickBooks.
- Which suits a smaller firm, Datarails or TrueRev?
- Both records list the same firm sizes: small and mid-size. The split comes from the rest of the record, including deployment, specialisation and the integrations each vendor lists.