Fathom vs ScaleXP: which fits your firm?
Fathom starts at $59 per month while ScaleXP quotes pricing on request; both list solo, small and mid-size firms.
Prices and details checked August 15, 2026 for Fathom and October 16, 2026 for ScaleXP. Both records sit in FP&A and advisory reporting and are compared on vendor-published specifications, the same way across every tool.
Fathom vs ScaleXP side by side
9 of 13 dimensions differ. Rows marked "Differs" are where the two records do not match.
| Dimension | Fathom | ScaleXP |
|---|---|---|
| Entry priceDiffers | $59 per month | Quoted on request |
| Pricing modelDiffers | Per entity | Flat rate |
| Free trial | Yes | Yes |
| Free plan | No | No |
| Firm size fit | Solo, Small, Mid-size | Solo, Small, Mid-size |
| Built forDiffers | Accounting firms | Firms and their clients |
| SpecialisationDiffers | Advisory | Bookkeeping, Advisory |
| Automation profileDiffers | Judgment-heavy work | High volume, routine work |
| Deployment | Cloud | Cloud |
| Geo availabilityDiffers | US, UK, Australia, Canada, Global | Global |
| Integrations listedDiffersBoth list: Excel, Google Sheets, QuickBooks, Xero. | 6 listed | 10 listed |
| CertificationsDiffers | Not published | SOC 2 Type 2 |
| Support channelsDiffers | Phone, Email, Chat, Knowledge base |
Which one fits your firm
Choose Fathom if
- Solo and small firms that want monthly management reporting and three-way forecasting per client.
- Practices on QuickBooks, Xero, MYOB, Sage, Excel, or Google Sheets that need branded report packs.
- Mid-sized firms with 10 to 50 advisory clients that need per-entity pricing rather than per-user.
Think twice about Fathom if
- Firms whose clients are mid-market companies that need FP&A consolidation. Datarails is a closer fit.
- Solo advisors with one or two reporting clients. The Starter tier ($65) covers one entity per month.
- Practices that want narrative report writing without AI commentary. Fathom centers its workflow on the commentary writer.
Choose ScaleXP if
- SaaS and subscription businesses on Xero or QuickBooks that need ASC 606 or IFRS 15 revenue schedules.
- Finance teams and fractional CFOs who want to keep their ledger and stop doing revenue recognition in spreadsheets.
- Firms that want to automate month-end journals and SaaS metrics like MRR, churn, and cohorts without changing ledgers.
Think twice about ScaleXP if
- Companies on Sage, since ScaleXP says it does not connect to that ledger.
- Businesses that need a full general ledger or ERP, because ScaleXP sits on top of your existing one.
- Firms doing audit-side revenue testing, which is a different toolset than this month-end workflow.
What each one does
About Fathom
Fathom pulls data from QuickBooks, Xero, MYOB, Sage, and Excel to produce branded management reports, three-way cash flow forecasts, and KPI dashboards. Firms run advisory services across multiple clients from one workspace, with an AI commentary writer that drafts narrative text and shows its reasoning so advisors can edit before sending.
Built for firms that deliver branded monthly management reports and three-way forecasts across multiple client entities.
About ScaleXP
ScaleXP adds revenue recognition and month-end automation to Xero, QuickBooks Online, and Zoho Books. It imports invoices, builds deferred and accrued revenue schedules, and drafts journals for your approval. Pricing starts at GBP 100/month.
ScaleXP is a practical way to add ASC 606 and IFRS 15 revenue recognition to Xero or QuickBooks without changing ledgers, starting at GBP 100/month.
Frequently asked questions
- Which is cheaper, Fathom or ScaleXP?
- Fathom publishes an entry price of $59 per month. ScaleXP quotes pricing on request and publishes no figure, so the two cannot be compared on published prices alone.
- Do Fathom and ScaleXP both offer a free trial?
- Yes. Both Fathom and ScaleXP list a free trial. Neither publishes a permanently free plan.
- Which one integrates with QuickBooks and Xero, Fathom or ScaleXP?
- Fathom lists QuickBooks and Xero. ScaleXP lists QuickBooks and Xero. Across their full published lists the two share 4 integrations: Excel, Google Sheets, QuickBooks and Xero.
- Which suits a smaller firm, Fathom or ScaleXP?
- Both records list the same firm sizes: solo, small and mid-size. The split comes from the rest of the record, including deployment, specialisation and the integrations each vendor lists.