Dext, AutoEntry, and Hubdoc all do the same basic job: read a receipt or invoice and post the data into your ledger. Where they differ is what they charge for and what they connect to, and one of the three makes a straight price comparison impossible. Dext no longer publishes a price list. Sales quotes it based on your document volume and user count, so any article that lines up three numbers side by side is guessing at one of them. AutoEntry's credit pricing and Hubdoc's flat, largely-free-with-Xero pricing sit fully in the open by contrast, two of the five pricing mechanisms these tools use to charge.
Rather than pad out a pricing table with a placeholder for Dext, this article works from a three-question filter: which ledger you run, how much document volume you actually push through each month, and whether you need AI coding suggestions or just clean extraction. Answer those and the choice narrows itself, custom quote or not.
The short answer
- For complex, multi-currency, or high line-item invoices on QuickBooks, Xero, or Sage, pick Dext. Its extraction and coding suggestions hold up better than the other two on messy documents, and pricing is negotiated around your actual volume rather than forced into a fixed tier.
- If document volume is uneven across clients, or a team adds staff faster than it adds clients, AutoEntry fits best. Credits carry over for 90 days and every tier includes unlimited users, so headcount growth does not move the bill.
- Firms already paying for a Xero plan with mostly simple bills should look at Hubdoc. It is included at no extra cost on paid Xero plans, and standalone pricing runs about $12 per business per month if you are not on Xero but are on QuickBooks.
- Running Sage, FreeAgent, KashFlow, or ClearBooks: Hubdoc drops out. It only connects to Xero and QuickBooks. That leaves Dext or AutoEntry.
The three-question filter
Skip the sales call for a minute and answer these in order. Most firms land on an answer after the second question.
1. Which ledger are you on?
Hubdoc connects to Xero and QuickBooks only. If your client is on Sage, FreeAgent, KashFlow, or ClearBooks, Hubdoc is out regardless of price, and the choice is between Dext and AutoEntry, both of which cover all of those plus Xero and QuickBooks.
2. How much document volume are you pushing, and how messy is it?
Low volume, mostly clean single-line bills: Hubdoc (free with Xero) or AutoEntry's entry tier both handle this without paying for capability you will not use. High volume with multi-currency documents, foreign-language receipts, or invoices with many line items: Dext's extraction is built for that case, and the custom quote reflects it rather than forcing you into a generic per-document rate.
3. Do you need AI coding suggestions, or just extraction?
This is the question that gets skipped most often. Dext suggests a ledger account and tax treatment based on how a vendor has been coded before, and the suggestions improve as it sees more transactions from the same client. AutoEntry and Hubdoc extract the fields (supplier, date, amount, tax) and post them, but neither one suggests the coding. If your bottleneck is data entry, all three help. If your bottleneck is the review and coding step after data entry, only Dext addresses it directly.
Dext: custom-quoted capture for complex invoices
Dext works with QuickBooks, Xero, Sage, and Excel, and captures receipts, invoices, and bank statements through a mobile app, a browser extension for supplier portals, and a dedicated forwarding email address. The categorization rules build up from prior postings, so a client's regular suppliers need less manual correction over time.
Pricing is no longer published. Plans are quoted by sales and built around user count and monthly document volume, with a free trial available but no permanent free tier. Dext's own guidance is that firms with fewer than around 50 documents a month per client rarely see enough of an accuracy gap over free options to justify the cost. Dext's case is strongest on volume and complexity, not on being the cheapest way to capture a handful of receipts. For a closer look at how Dext's line-item extraction compares against invoice-specific tools, see best invoice OCR software in 2026.
AutoEntry: credit-based capture with unlimited users
AutoEntry reads receipts, invoices, bank statements, and supplier documents and posts the figures into Sage, Xero, QuickBooks, FreeAgent, KashFlow, or ClearBooks, the widest ledger list of the three. Pricing runs on credits rather than seats: one credit per document, plans from $13 a month for 50 credits up to $469 a month for 2,500, and every tier includes unlimited users with a 90-day credit rollover. A free trial comes with 25 credits and no card required.
That credit model is the practical difference from Dext. A firm that adds a bookkeeper or two does not move up a tier, only rising document volume does. AutoEntry is also recognized by HMRC for Making Tax Digital workflows, which matters for UK practices building toward MTD compliance. What it does not do is suggest coding. It extracts and posts, and firms that want AI-driven account suggestions on top of extraction need to look at Dext instead.
Hubdoc: free with Xero, narrow beyond it
Hubdoc logs into supplier portals and bank accounts on a schedule, fetches new bills and statements automatically, and pushes the extracted data to Xero or QuickBooks. It connects to those two ledgers only, nothing else. Hubdoc is owned by Xero and comes included at no extra cost on any paid Xero plan. Firms not on a qualifying Xero subscription can run it standalone from about $12 per business per month, with a free trial and no card required.
Because pricing is per business rather than bundled across a firm's whole client list, a firm running Hubdoc standalone for many small clients pays that $12 rate separately for each one. For firms already paying for Xero, the calculation barely matters: the tool is already covered. For everyone else, the per-entity charge is worth weighing against AutoEntry's credit model before committing a full client list to Hubdoc.
