Dext

On a typical morning, your team opens an inbox full of supplier PDFs, a stack of photographed receipts from clients, and a browser tab open to a utility portal. Dext captures all of those, pulls the structured data out of receipts, invoices, and bank statements, and posts the transactions into QuickBooks, Xero, Sage, or Excel. Clients photograph receipts on their phone, a browser extension picks up bills from supplier portals, and a dedicated email address catches PDF invoices as they arrive. Categorisation rules build up from prior postings, so regular suppliers need less correction over time.

Dext works with QuickBooks, Xero, Sage, and Excel. The Lite tier costs $25 per user per month and covers up to 200 receipts a month. The Business tier at $50 removes the receipt cap and adds multi-firm access, client dashboards, and line-item extraction from invoices. A free trial is available; there is no permanent free tier.

In daily use, Dext saves the most time on clients with high supplier-invoice volumes and varied receipt formats. Categorisation rules learn from previous postings, so repeat suppliers need less correction over time. For clients with fewer than about 50 documents a month, the Hubdoc capture that comes free with most Xero plans may be sufficient.

Compared to AutoEntry, which charges per credit rather than per user, Dext's per-user pricing works out cheaper for firms running many clients through one login. Dext also adds categorisation suggestions and supplier-feed connections that pull bills from utility and telco portals, while AutoEntry focuses on extraction only.

The service runs in the cloud with a mobile app and is available in the US, UK, Australia, Canada, and other regions. It fits solo bookkeepers through to mid-sized practices with up to around fifty staff.