AI tools for accountants
Document capture and extraction tools for accounting firms
Receipts, invoices, and bank statements are the slow, manual part of bookkeeping for most firms. Tools in this category read these documents, pull out the numbers, and post them into your ledger so staff spend less time typing and more time reviewing. They work by photo, email inbox, or direct supplier feed. Pricing varies by document volume and by how many firms you manage, so compare the tiers carefully if you handle a lot of clients. The right pick depends on which ledger you use, whether you need mobile capture, and how your team handles approvals.
AutoEntry
Capture
Extracts data from receipts, invoices, and bank statements for ledger entry.
Dext
Capture
Receipt and invoice capture for bookkeepers and firms.
Docyt
Capture
Fully automated bookkeeping and accounting with AI.
Eazycapture
Capture
Document capture and OCR for UK accounting practices.
Hubdoc
Capture
Fetch bills, receipts, and statements automatically. No more chasing documents.
Nanonets
Capture
AI document processing for invoices, receipts, and beyond.
Receipt AI
Capture
Capture receipts by text, email, or photo and post them to your ledger.
Rossum
Capture
Your end-to-end document automation platform.
Veryfi
Capture
Platform pricing for document capture SDKs and multi-modal data extraction APIs. No hidden charges.
Open this category in the full directory to combine with other filters
How to choose a capture tool
Photo, email, or supplier feed
Capture tools fall into three patterns. Mobile photo apps work for tradespeople and one-person businesses with paper receipts. Email-in capture works for clients who already get bills as PDFs. Direct supplier feeds and bank feeds are the most accurate and the least manual, but only cover the suppliers and banks the tool integrates with. Most firms end up using a mix. Rossum handles high-volume structured extraction for firms processing hundreds of invoices per month, while Docyt combines capture with automated back-office bookkeeping. Check which pattern dominates for your client base before paying for a tool that only does one well.
Pricing models and document volume
Capture tools are usually priced by document volume per client per month, with a minimum monthly fee. A 500-document client costs ten times more than a 50-document client on the same platform. If you have a long tail of small clients, a per-firm flat fee tier may be cheaper than the per-document model. Compare your actual document mix against each tier before you commit.
Approval and review fit
Auto-capture is only half the work. Someone still reviews flagged transactions before they post. Look at how the tool surfaces low-confidence reads, who reviews them, and whether your client portal shows the same view. If the review queue is buried in admin pages, the tool will save less time than the marketing claims.
Frequently asked questions
What does AI document capture do for an accounting firm?
Capture tools take photos, PDFs, or emails of receipts, bills, and bank statements, then read the document, pull out the supplier, date, amount, and tax code, and post the result into your ledger. Modern tools handle non-English scripts, line-item extraction for itemised invoices, and supplier-matching across thousands of past entries. The work that used to take a junior an hour of typing per client per week now happens in minutes, with the junior reviewing exceptions instead of keying numbers.
Mobile photo, email-in, or supplier feed: which capture pattern matters most?
All three patterns have a place. Mobile photo capture handles paper receipts from clients with vans, sites, or expense-card spending. Email-in capture handles PDF bills suppliers send straight to your client. Supplier feeds and bank feeds are the most accurate and require no client effort, but only cover the suppliers your tool integrates with. Most firms end up using a mix. Map your top 20 client transactions before picking a tool that only does one well.
How is document capture priced?
Almost all capture tools price by document volume per client per month, with a minimum monthly fee. A 500-document client costs roughly ten times more than a 50-document client on the same platform. Dext and AutoEntry both have firm-level pricing tiers that bundle clients, which works out cheaper if you have a long tail of small clients. Hubdoc is included with Xero subscriptions, which makes it the default choice for any firm already on Xero.
Will AI capture eliminate manual data entry entirely?
It removes most of it on a typical month, not all of it. Expect 90 percent of recurring supplier invoices to extract correctly without staff review. The remaining 10 percent (handwritten receipts, blurry photos, foreign-language documents, multi-page invoices) still need human eyes. The job shifts from typing to reviewing exceptions, which is faster and less error-prone but does not vanish.
Which capture tool fits a small bookkeeping firm with mixed clients?
Dext is the most common choice for small firms with mixed UK and US clients. AutoEntry works well if most of your clients are on QuickBooks Online and you want US-friendly invoice formats. Hubdoc is the practical default if your clients already pay for Xero, since you avoid a second subscription. Veryfi and Rossum are stronger on volume and complex line-item extraction, which only matters once you have clients pushing more than a few hundred documents per month.