Brex vs Expensify: which fits your firm?
Brex and Expensify both publish a free plan; Brex lists small and mid-size firms where Expensify lists solo, small and mid-size.
Prices and details checked August 15, 2026 for Brex and October 27, 2026 for Expensify. Both records sit in AP, AR, and payments and are compared on vendor-published specifications, the same way across every tool.
Brex vs Expensify side by side
7 of 13 dimensions differ. Rows marked "Differs" are where the two records do not match.
| Dimension | Brex | Expensify |
|---|---|---|
| Entry price | Free plan | Free plan |
| Pricing modelDiffers | Free | Per user |
| Free trial | Not listed | Not listed |
| Free plan | Yes | Yes |
| Firm size fitDiffers | Small, Mid-size | Solo, Small, Mid-size |
| Built for | Firms and their clients | Firms and their clients |
| SpecialisationDiffers | Bookkeeping, Advisory | Bookkeeping |
| Automation profile | High volume, routine work | High volume, routine work |
| Deployment | Cloud, Mobile | Cloud, Mobile |
| Geo availabilityDiffers | US, Global | US, UK, EU, Australia |
| Integrations listedDiffersBoth list: NetSuite, QuickBooks, Xero. | 4 listed | 8 listed |
| CertificationsDiffers | Not published | SOC 1 Type 2, SOC 2 Type 2, PCI DSS |
| Support channelsDiffers | Phone, Chat, Email, Knowledge base, 24/7 cover | Chat, Email, 24/7 cover |
Which one fits your firm
Choose Brex if
- Small to mid-sized firms that want global card acceptance for clients with international transactions.
- Practices on QuickBooks, Xero, or NetSuite that want a free corporate-card and expense layer.
- Clients with up to two entities. The free Essentials plan covers them with no per-seat fee.
Think twice about Brex if
- Firms whose clients run more than two entities on the free tier. Multi-entity sits behind the Premium plan ($12).
- Practices that need HRIS-driven expense rules without paying per user. HRIS sits behind Premium ($12 per user).
- Firms that want a published partner referral fee before applying. Brex does not list public commissions.
Choose Expensify if
- Firms that want a simple receipt capture and approval tool for small and mid-sized clients without a big rollout.
- Firms that want a free starting point for clients, then a $5 per member step up to QuickBooks or Xero sync.
- Accountants who want a partner program with a dashboard across clients and revenue share on client card spend.
Think twice about Expensify if
- Firms whose clients need NetSuite, Sage Intacct or QuickBooks Desktop on a low-cost plan; those require Control.
- Teams that prefer phone support; Expensify support is chat only with a human on request.
- Clients wanting a free all-in-one card and AP platform with no per-member fee; paid active members are needed.
What each one does
About Brex
Brex's Essentials plan is free and covers corporate cards, expense management, bill pay, and accounting connections for up to two entities. There is no per-seat fee on the base plan. The paid Premium tier at $12 per user per month adds multi-entity support, customizable expense policies, and HRIS connections.
Built for firms that want free corporate cards and expense management on QuickBooks, Xero, or NetSuite.
About Expensify
Expensify handles expense reports, receipt capture, corporate cards and bill pay in one place. The free plan covers basic expense tracking, while paid tiers add reimbursements, approvals, accounting sync and custom rules. An accountant program adds partner pricing, a client dashboard and card revenue share.
Best for firms that want a low-friction expense tool with a free entry point and an accountant program that adds margin.
Expensify profileExpensify pricing and plansExpensify vendor site
Frequently asked questions
- Which is cheaper, Brex or Expensify?
- Their published entry tiers match: both are a free plan. Plan contents and per-user terms differ, so read the published plans before treating the two as equivalent.
- Do Brex and Expensify both offer a free trial?
- No. Neither Brex nor Expensify lists a free trial. Both publish a permanently free plan.
- Which one integrates with QuickBooks and Xero, Brex or Expensify?
- Brex lists QuickBooks and Xero. Expensify lists QuickBooks and Xero. Across their full published lists the two share 3 integrations: NetSuite, QuickBooks and Xero.
- Which suits a smaller firm, Brex or Expensify?
- Brex lists small and mid-size firms and Expensify lists solo, small and mid-size firms. Firm size fit is the vendor's own positioning, so treat it as the starting point rather than a limit.